Graphic and Creative Design Services
Closed State & local contract opportunity Posted
- Solicitation number
- 320-220726FD
- State
- North Carolina
- Responses due
Opportunity facts
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
The City of Rocky Mount, North Carolina is requesting proposals for graphic and creative design services under RFP 320220726FD, with proposals due August 6, 2026 at 2:00 p.m. The City requires a good faith effort to achieve a 10% participation goal from Historically Underutilized Businesses or minority-owned firms as subcontractors or suppliers.
The scope encompasses conceptualization, design, and delivery of print-ready and digital graphic materials including brochures, fact sheets, invitations, billboards, magazines, email templates, infographics, advertisements, flyers, PowerPoint presentations, newsletters, social media graphics, and website graphics. The firm must create templates and collateral in Adobe Creative Cloud applications and Microsoft Word; ensure all designs are production-ready for third-party printing; adhere to the City's Branding Style Guide; and include stock photography costs within pricing. The firm shall provide up to 65 hours of graphic design services per month, with unused hours carrying over monthly. If service needs exceed 65 hours for two consecutive months, scope and pricing may be renegotiated. All intellectual property rights for accepted designs become the City's property. Printing services are procured separately.
The contract value is $5,500 per month for an initial one-year term (August 1, 2026 through July 31, 2027) with options to renew for two additional one-year terms by mutual agreement. Price increases at renewal shall not exceed 15% of the immediately preceding term. Evaluation uses a 100-point scale: Portfolio Samples (50 points), Availability (35 points), Price Proposal (10 points), and Local Preference (5 points). Vendors must provide at least three references demonstrating experience with similar public or private sector clients and be available to complete projects with limited notice. An addendum to the RFP was posted August 3, 2026. Proposals are due August 6, 2026 at 2:00 p.m., with monthly invoicing due within 15 calendar days of month-end and payment on NET 30 terms.
Opportunity text
The awarded firm shall provide the following: 1. Conceptualize, design, and deliver graphic design materials, including but not limited to brochures, fact sheets, invitations, billboards, magazines, email templates, infographics, advertisements, flyers, PowerPoint presentations, newsletters, social media graphics, website graphics, and other graphic and visual communication projects as requested by the City. The selected firm should also be able to create templates and collateral for use in Adobe Creative Cloud applications (InDesign, Photoshop, etc.) as well as Microsoft Word. 2. Provide up to 65 hours of graphic design services per month. Should service needs exceed 65 hours for two consecutive months, the scope of services and pricing may be renegotiated. Monthly workloads may vary depending on City initiatives, events, and communication needs. Unused hours may carry over to the following month. 3. Be available to complete projects with limited notice, as some assignments may require expedited turnaround times to support time-sensitive City communications. 4. Ensure all designs, materials, and concepts are suitable for production by a third-party printing vendor. 5. Upon acceptance of each design or concept, all intellectual property rights shall become the property of the City. 6. Include the cost of any necessary stock photography within the proposed pricing. All designs should adhere to the City's Branding Style Guide. 7. 8. Provide graphic design and creative services only. Printing services will be procured separately. Billing should be submitted on a monthly basis. 9. The proposed agreement shall be for an initial one-year term with the option to renew for two (2) additional one-year terms upon mutual agreement. Any increase in pricing for a renewal term shall not exceed 15% of the pricing established for the immediately preceding term.
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