Grapevine Convention Center & Visitors Center

The City of Grapevine, Texas, through its Convention & Visitors Bureau, is requesting qualifications from architectural and engineering firms for the expansion, renovation, and modernization of the Grapevine Convention Center at 1209 S Main Street, Grapevine, Texas, with SOQs due October 23, 2026 at 2:00 p.m. (CT). A mandatory pre-RFP conference and site visit is scheduled for October 7, 2026 at 11:00 a.m. (CT).

The project will be delivered in two phases to enhance capacity, improve operational functionality, and provide a long-term venue solution. Project phasing and sequencing must maintain ongoing venue operations, minimize disruption to existing bookings, and ensure current-phase improvements support continued event operations during the future phase with minimal impact.

The contract will be fixed-price with an initial one-year term and options to renew for up to four successive twelve-month terms by mutual agreement, subject to 30 days' notice for renewal exercises. Pricing must remain firm for the initial contract term; extension costs may be adjusted based on changes in the All Urban Consumers Price Index (CPI-U) if supported by documentation. MWBEs, Disabled Owned Businesses, and Veteran Owned Businesses are encouraged to participate.

All submissions must be made electronically through the City's IonWave Procurement Portal. Required documentation includes a Conflict of Interest Questionnaire, Certificate of Interested Parties (Form 1295), and W-9. Questions are due October 12, 2026 at 10:00 a.m. (CT). The City retains the right to negotiate with the selected consultant and may award to the second-ranked firm if negotiations with the top-ranked consultant cannot be completed. Funding has been provided through the City of Grapevine's approved budget. Contact Lance Wright, Purchasing Agent, at (817) 410-3336 or lwright@grapevinetexas.gov.