Grainfield Yard Repaving

The Kansas Department of Transportation has issued a Request for Quote for the Grainfield Yard Repaving project located at 4677 US 40 in Grainfield, Kansas. This procurement solicits competitive bids for mill and overlay repaving services on approximately 80,000 square feet of pavement at the Grainfield Subarea office yard, requiring the milling of 2 inches of existing asphalt and the overlay of hot mix asphalt (HMA) estimated at approximately 1,015 tons. Bidders must submit proposals on a lump sum basis with payments based on actual units performed, and all work must be completed by November 15, 2027, with overlay work required to begin within two days of milling completion. The bid event opens on April 6, 2026, at 2:36 p.m. CDT and closes on May 5, 2026, at 2:00 p.m. CDT, with a non-mandatory pre-bid meeting scheduled for April 20, 2026, at 1:30 p.m. at the project site. Contractors must submit written questions by April 27, 2026, and notify the Procurement Officer of their intent to bid at least 24 hours prior to the closing date. All bids must include a current Tax Clearance Certificate from the Kansas Department of Revenue, Immigration Reform and Control certification, sexual harassment policy acknowledgment, Israel boycott certification, telecommunications equipment compliance certification, and a completed Bidder Registration. A 5 percent bid guarantee is required, submitted as a certified check, cashier's check, certificate of deposit, or bond payable to the State, and bidders must be officially invited to participate.

Bidders may qualify for the Kansas Bidder Preference Program or Disabled Veteran Owned Business preference if applicable documentation is included with the bid response. Performance bonds equal to 100 percent of the contract price are required for awards exceeding $40,000, and public works bonds equal to 100 percent of the contract price are required for awards exceeding $100,000, with both bonds issued by a surety company licensed in Kansas. The State of Kansas is exempt from state sales and use taxes and federal excise taxes, and contractors shall not include these costs in their bid prices. All pricing shall be FOB Destination, Prepaid and Allowed, with all costs included in the bid price and no price adjustments permitted for asphalt costs. Millings resulting from the milling operation are retained by KDOT and must be hauled by the contractor to a site approximately 1.5 miles south on Highway K-23. All work must be performed in accordance with the 2015 Kansas Department of Transportation Specifications and latest special provisions active on the award date. Bid results will be publicly read via Microsoft Teams beginning at 2:30 p.m. CST on May 5, 2026, and no specific budget range or award value is disclosed in the solicitation documents.