Bagged Ice Services

The Kansas Department of Transportation issued an Invitation for Bid (IFB Event EVT0010760) on April 7, 2026, for bagged ice services to supply its six district offices and sub-area locations throughout Kansas. The procurement seeks competitive proposals from qualified vendors to provide bagged ice of all types—including cubed, crushed, block, and dry ice—along with associated delivery and pick-up services. Bidders may submit proposals for one or more districts and are encouraged to apply if they can service any of the locations. The contract term extends for five years from the award date through June 30, 2031, with pricing remaining firm throughout the contract period, though vendors may request incremental price increases not to exceed 5 percent annually for years two through five. All bidders meeting specifications will be considered, with KDOT reserving the right to award contracts to multiple vendors per location. Prospective bidders must submit written questions by close of business on Monday, April 20, 2026, and must request an official invitation from Procurement Officer Lily Lundy at least 24 hours before the bid closing date of May 12, 2026, at 2:00 PM CDT. Vendors must demonstrate a minimum of five years of continuous active participation in the bagged ice industry and must provide three references from clients who have purchased similar items or services within the past five years.

Bidders are eligible to claim preference under the Kansas Disabled Veteran Owned Business program or the Certified Business preference program if applicable documentation is included with their bid responses. The State of Kansas is exempt from state sales taxes and federal excise taxes on direct purchases, and all vendors must comply with payment via electronic funds transfer or Procurement Card with no additional charges permitted. Bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue with their bid response, and failure to provide this documentation within ten calendar days of notification may result in the award proceeding to the next lowest responsive bidder. All bid responses become property of the State and are subject to disclosure under the Kansas Open Records Act upon conclusion of the selection process. Submissions must include completed Boycott of Israel forms, Sexual Harassment forms, Immigration Reform and Control certifications, and acceptance of State terms and conditions. Payment terms are Net 30 days from delivery, acceptance, or receipt of invoice, whichever is later, and no bid guarantee is required. The procurement documents do not specify an estimated contract value or budget range.