Golf Course Fuel and Oil Supply

The City of Seguin, Texas is soliciting bids for an annual contract to supply and deliver diesel, unleaded gasoline, and oil to Max Starke Park Golf Course, with bids due July 17, 2026 at 10:00 a.m. Central Time via BidNet Direct.

The scope includes approximately 150–250 gallons of regular unleaded 87 octane gasoline every six weeks, approximately 250–300 gallons of dyed off-road diesel every six weeks, and one to two 55-gallon drums of 15W40 oil per year, all on an as-needed basis. Delivery must be by bob-tail truck only to the Public Works Warehouse at 816 Fred Byrd Drive, Seguin, Texas, within 24 hours or the next business day during business hours (Monday–Thursday 7:00 a.m. to 2:00 p.m., Friday 7:00 a.m. to 11:00 a.m.). The vendor is responsible for all costs resulting from fuel spills due to negligence and must maintain the delivery truck under attendance during offloading.

The contract runs October 1, 2026 through September 30, 2027, with three optional one-year extensions subject to mutual written agreement. Pricing is based on a discount or profit margin applied to the OPIS composite posted prices in San Antonio, with prices fluctuating weekly in conjunction with the Oil Price Information Service index while maintaining a fixed margin. All proposal figures must include freight, loading fees, and operational overhead; prices exclude federal and state taxes. The City will provide a Texas End User Signed Statement to waive the $0.20 state fuel tax.

Award will be made to the lowest responsible bidder or the bidder providing the best overall value based on price, quality, reputation, experience, and past relationships. Vendors must submit at least three recent references and proof of required insurance: $1 million Commercial General Liability and $1 million Comprehensive Automobile Liability. An original Certificate of Insurance is required prior to contract commencement. Bids remain valid for 60 days. Vendors must certify that they do not boycott Israel or energy companies and do not discriminate against firearm entities. Invoices should be submitted electronically to accountspayable@seguintexas.gov or mailed to City of Seguin Accounts Payable.