Generator Maintenance, Repair, and Other Services

Arlington County, Virginia is requesting bids for generator maintenance, repair, and other services under ITB N1479, with electronic sealed bids due August 11, 2026 at 2:00 p.m. via PRISM+ and a virtual public bid opening via Microsoft Teams. Questions close July 23, 2026 at 5:00 p.m. Eastern Time. A virtual pre-bid conference is scheduled for July 16, 2026 at 10:00 a.m. via Microsoft Teams; attendance is optional but encouraged.

The scope covers inspection, preventive maintenance, repair, replacement, and installation services for County-owned and leased generators and fuel oil transfer pumps at various County locations. The contractor must provide monthly, quarterly, and annual preventive maintenance services per Schedule B, 24/7 emergency on-call response with a mandatory two-hour response time for emergency calls and 24-hour response for routine service calls, and must assign a Contract Manager within ten days of award. The contractor must demonstrate a minimum of five factory-certified technicians with at least five years of field experience and maintain proof of required insurance coverage (alternate coverage may be proposed with written County approval at least 10 working days before bid due date).

The initial contract term begins upon execution with options for renewal for additional 12-month periods at the County's discretion. Contract pricing remains firm until a specified Price Adjustment Date, after which adjustments may be requested but cannot exceed the percentage change in the U.S. Department of Labor Consumer Price Index for the Washington-Arlington-Alexandria region. The contract is subject to Arlington County Living Wage requirements under Article 4-103 of the Arlington County Purchasing Resolution; all employees and subcontractors must be paid at least the published Living Wage rate. Invoices are processed within 45 days of receipt, with payments made via ACH transfer. A signed W-9 Form is required before payment processing. The County reserves the right to extend the contract to other public entities and eligible non-profit organizations under a rider clause provision.