General Services & Supplies (27-10)

Grapevine-Colleyville Independent School District (GCISD) in Tarrant County, Texas is requesting proposals for General Services & Supplies on an as-needed, multi-year contractual basis, with proposals due September 30, 2026 by 2:00 p.m. CT. The RFP operates on a perpetual basis, closing approximately monthly based on District needs, with all responses evaluated and awarded accordingly. Vendors previously awarded through GCISD RFPs or approved purchasing cooperatives (BuyBoard, Choice Partners, HGAC, TIPS, and others) are not required to resubmit unless their awards have expired or offered products and services are not covered under existing contracts.

The scope encompasses various commodities and services for use by staff and students throughout the school year on an as-needed basis; quantities and specific item descriptions cannot be determined in advance. GCISD serves approximately 13,826 students across 12 elementary schools, 5 middle schools, 4 high schools, 2 alternative schools, and an Early Childhood Development Center with 1,746 full-time employees.

Required documentation includes a completed Offer Form, IRS Form W-9, Conflict of Interest form if applicable, and Certificate of Interested Parties (Form 1295). Vendors must comply with Texas Education Code criminal background-check requirements, disclose felony convictions, and certify non-affiliation with abortion providers. Insurance must carry an AM Best rating of A-- or higher, naming GCISD as additional insured where applicable, with certificates provided within ten days of award. All fees for items and services must be disclosed in proposals submitted through the IonWave bidding system. Questions are due September 23, 2026 at 12:00 a.m. CT. All awards are subject to GCISD Board of Trustees approval. Proposals not awarded may be edited and resubmitted for future evaluation opportunities. GCISD reserves the right to reject any or all proposals, terminate contracts for cause or convenience with thirty days' notice, and audit vendor records for four years post-contract.