Gasoline and Diesel Fuel

Hidalgo Independent School District is requesting proposals for gasoline and diesel fuel on an as-needed basis under RFP #25-26-10, with proposals due August 13, 2026 at 1:00 p.m.

Vendors must hold a current Texas Supplier Motor Fuel License and IRS Form 637 registration. All fuel additives require EPA approval and compatibility with the refiner's fuel product. Proposals must identify the brand or trade name of each fuel product offered and include one original copy and one copy on USB in a sealed envelope, submitted to Edward Gonzales, Director of Purchasing, at 309 E. Flora Ave., Hidalgo, Texas 78557.

The contract term runs September 1, 2026 through August 31, 2027, with two optional one-year renewal periods subject to Board approval. The district reserves the right to increase or decrease estimated quantities by 100 percent. Pricing is based on weekly Oil Price Information Services (OPIS) rack average prices plus or minus a fixed markup or discount constant for the contract duration; invoices must clearly reflect the OPIS base price and applied adjustment. The district is exempt from federal and state fuel taxes, and all mandatory fees must be listed separately — undisclosed fees will not be paid unless imposed after contract award. Delivery must be free of charge within 24 hours.

Evaluation criteria are purchase price (50 points), filing of tax exempt forms (25 points), delivery fees (15 points), and submission of certificates (10 points). The district may award one or multiple vendors.

Required insurance includes $1,000,000 general liability coverage and workers' compensation insurance at $500,000 as required by Texas law. Vendors must provide at least three business references and submit certifications regarding felony convictions, debarment status, non-collusive bidding, and conflict of interest questionnaires under Texas Local Government Code Chapter 176.