FY27 Sole Source Mindfire Annual Renewal INT#270148

The State of Alabama Office of the Chief Procurement Officer is requesting proposals for the FY27 renewal of Mindfire Technology maintenance and support services for the Alabama Board's mobile application serving product location of 4,000+ SKUs, with proposals due September 28, 2026. This is a sole-source procurement.

The scope covers annual maintenance and support for the Mindfire platform supporting the Alabama Board's mobile application. The service period runs October 1, 2026 through September 30, 2027.

The total not-to-exceed contract value is $25,000 for the FY27 annual period. The contract may be renewed annually by written agreement, with the total contract value including the original agreement and any subsequent renewals capped at $25,000 over a maximum period of five years from the effective date. Price escalation requests during contract performance cannot exceed 5% of annual contract cost and must be approved in writing by both parties.

Responding suppliers must be registered in Alabama Buys and participate electronically through the Public Solicitation site. All supplier inquiries must be submitted online through the Supplier Portal. Suppliers must certify compliance with state and federal requirements, including E-Verify enrollment verification if employing one or more employees within Alabama, Alabama Secretary of State registration for foreign corporations, and sales tax registration and remittance certification. Pricing analysis may be conducted based on cost realism and price reasonableness at the sole discretion of the Chief Procurement Officer. The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama.