FY27-REAB-Alacourt 1st Qtr

The State of Alabama Office of the Chief Procurement Officer issued standard terms and conditions for Quick Quote solicitations effective October 1, 2026, establishing the regulatory and procedural framework governing supplier participation in state procurement through the Alabama Buys platform.

This is a template document, not a solicitation for specific goods or services. It establishes binding terms applicable to all Quick Quote awards issued by the State. Individual solicitations incorporate these terms by reference; specific project details, quantities, deliverables, and response deadlines appear in separate solicitation documents.

Key eligibility and compliance requirements include registration in Alabama Buys with electronic participation through the Supplier Portal; E-Verify enrollment for immigration law compliance; sales tax registration and remittance certification; and Secretary of State registration for foreign corporations. All supplier communications must occur within the Supplier Portal to maintain documentation.

Quick Quote contracts are capped at a total cost not to exceed $25,000 and may be renewed annually by mutual written agreement up to five years from the effective date or until the $25,000 cap is reached. The State reserves the right to analyze cost realism and price reasonableness for all bids and may approve price escalations not exceeding 5 percent of annual contract costs when justified by documented material, labor, or component cost increases.

Contracts are governed by Alabama state law with exclusive venue in Montgomery, Alabama. The State is exempt from sales tax under Alabama Code Section 40-23-4(a)(11). Supplier disclosure statements are required for contracts exceeding $25,000.