FY27 HVAC Monitoring for Building

The State of Alabama Office of the Chief Procurement Officer is soliciting bids for HVAC monitoring services at 513 Madison Avenue in Montgomery, Alabama, under a Quick Quote vehicle, with proposals due September 29, 2026. This is a continuation contract with bi-annual servicing for the period October 1, 2026 through September 30, 2027.

No subcontracting or third-party suppliers are permitted; the awardee must perform all work directly. Suppliers must be registered in Alabama Buys and submit responses electronically through that platform.

The estimated total contract cost is $25,000 or less. The contract may be renewed annually by written agreement of both parties for up to five years from the effective date, provided cumulative cost does not exceed $25,000.

Pricing is subject to cost realism and price reasonableness review at the Chief Procurement Officer's discretion. Price escalation requests may be considered if material, labor, or other contract components increase significantly through no fault of the supplier, with approved increases capped at 5 percent of annual contract cost and not exceeding corresponding industry-specific or Consumer Price Index increases; manufacturer documentation must support any request.

The State of Alabama is exempt from sales tax. Suppliers must accept multiple forms of electronic payment including state-issued credit cards, P-cards, and electronic fund transfers at no additional cost. Suppliers must certify compliance with Alabama sales tax collection and remittance requirements, verify E-Verify enrollment if employing workers in Alabama, provide a Disclosure Statement if the contract exceeds $25,000, and maintain foreign corporation registration with the Alabama Secretary of State if applicable.