FY26 Maintenance 3/8" Chip Seal Aggregate Material

The Ada County Highway District (ACHD) is seeking procurement of approximately 20,200 tons of 3/8" chip seal aggregate material for the 2027 chip seal season through an Invitation to Bid (ITB) with contract number MO-2615. The solicitation requires complete production and delivery of all materials to the ACHD White Pit located at Amity and Pratt Lane in Meridian, Idaho, by September 30, 2026. Bidders must provide aggregate material meeting stringent quality specifications, including requirements for fractured faces, specific gradation, cleanliness value, wear resistance, and soundness tests. The procurement will be conducted electronically through ACHD's eProcurement Portal, with bids due by 3:00 pm on Wednesday, November 12, 2025, followed by a public bid opening via Zoom. Evaluation criteria will focus on the lowest qualified bidder who complies with bidding procedures and meets all material specifications. The contract includes provisions for potential quantity adjustments based on budgetary constraints, with no changes to unit pricing. Liquidated damages are established at $500 per calendar day for non-compliance with contract terms.

The solicitation does not explicitly indicate any set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide comprehensive documentation, including a vendor questionnaire and acknowledgment of all addenda. The contract mandates that vendors maintain comprehensive general liability insurance with minimum limits of $100,000 per claim and $500,000 aggregate. While the exact total contract value is not specified, the procurement involves approximately 20,200 tons of aggregate material, suggesting a potentially significant contract value. Vendors must provide scale certifications, conduct daily material testing, and allow ACHD to perform quality assurance testing at its discretion. The contract allows ACHD to increase or decrease quantities based on budgetary constraints, providing flexibility in the final procurement. No information is provided about incumbent vendors or specific technology integration requirements for this material procurement.