FY26 DMA Electronic Security Systems (ESS) - IFB#123-26-007

The Commonwealth of Virginia Department of Military Affairs is requesting bids on statewide Electronic Security Systems (ESS) maintenance and support services under IFB#123-26-007, with bids due October 28, 2026 at 11:00 a.m. and a mandatory virtual pre-bid conference on October 14, 2026 at 1:00 p.m. via Microsoft Teams. Attendance at the pre-bid conference is required for bid consideration.

Bidders must hold a Virginia Class A contractor license with electronic/communication contracting, fire alarm systems contracting, and commercial improvement contracting endorsements; maintain UL2050 certification; and possess a DSJS business license. All bids must include a Small Business Subcontracting Plan targeting 42% small business utilization from DSBSD-certified small businesses, including women-owned, minority-owned, and service-disabled veteran-owned enterprises.

The scope spans comprehensive maintenance, preventative care, and corrective services for Intrusion Detection Systems (IDS), Electronic Physical Access Control Systems (EPACS), and Closed-Circuit Television (CCTV) systems across multiple statewide facilities. Services must maintain 95% operational reliability in compliance with ARNG-IES Hardware/Software/Firmware Baseline for ESS v3.0. Contractors must commence work within ten days of purchase order issuance and perform services during standard business hours (8:00 a.m. to 4:30 p.m., Monday through Friday, excluding state holidays) unless otherwise authorized. Minimum service standards include semi-annual preventative maintenance on all servers and head-end equipment, non-emergency response within 24 hours with repairs completed within three days, and emergency response within one hour with completion or mitigation within one calendar day. Monthly comprehensive reporting documenting all maintenance activities and service orders is required.

Pricing must be submitted as firm-fixed hourly rates with all labor, overhead, supervision, transportation, and incidentals incorporated; no additional charges are permitted during the contract term. The contract period runs January 1, 2027 through December 31, 2027, with four optional one-year renewal periods. Payment is made within 30 days of invoice receipt and work verification under the Virginia Prompt Pay Act. Questions are due October 19, 2026 at 11:00 a.m. Public bid opening occurs October 29, 2026 at 11:00 a.m.