FY25-DORS-036 Vehicle Modification

The Maryland State Department of Education (MSDE), Division of Rehabilitation Services (DORS) is seeking a vendor to modify a 2025 Toyota Corolla Hybrid LE for a DORS consumer with specific adaptive driving needs. The procurement, identified as solicitation FY25-DORS-036, requires a qualified mobility equipment dealer to supply and install specialized vehicle modifications, including left-sided Sure Grip Featherlite hand controls, a UH-360 steering aid, custom seat cushioning, heel rest, and secondary control adaptations. The project aims to support the consumer's employment and independence by meeting Federal Motor Vehicle Safety Standards and American Disabilities Act (ADA) requirements. Vendors must be National Mobility Equipment Dealer's Association (NMEDA) QAP/MQAP certified and submit a comprehensive bid package including a bidder information sheet, references, three years of related experience, insurance certificates, and a detailed bid price form. The solicitation requires electronic submission through eMarylandMarketplace Advantage by July 28, 2025, at 12:00 Noon, with a virtual pre-bid conference scheduled for July 9, 2025, at 8:30 A.M. Award will be made to the most advantageous offer considering price and meeting all mandatory requirements, with an emphasis on the lowest total price.

The procurement encourages participation from minority and veteran-owned businesses, with specific set-aside provisions and preference for diverse vendors. The contract has a total budget not to exceed $9,900.00, with a proposed contract term from approximately August 1, 2025, to February 1, 2026. Bidders must complete several mandatory affidavits, including a Bid Proposal Affidavit, Conflict of Interest Affidavit, and Contract Affidavit, which cover areas such as commercial nondiscrimination, minority business enterprise participation, and maintenance of a drug-free workplace. The solicitation requires vendors to demonstrate compliance with federal funding attachments, including certifications for organizations receiving federal funds and compliance with various federal regulations. Invoicing will be conducted through a specific online portal, with partial invoices allowed for equipment over $5,000 and final invoicing upon vehicle delivery. The contract includes a one-year maintenance provision for all installed equipment, and vendors must provide comprehensive documentation including warranty information and NHTSA disclosure forms.