Furnishing Refrigeration & HVAC Repair

Otsego County Board of Representatives is soliciting sealed bids for refrigeration and HVAC repair and maintenance services across multiple county-owned facilities and communication tower sites, with bids due August 20, 2026 at 2:00 p.m. to the Onondaga County Division of Purchase at 421 Montgomery Street, Syracuse, New York. New York State prevailing wage rates apply under PRC# 2026020631, and bidders must register with the New York State Department of Labor under Labor Law Section 220-i and submit a Certificate of Registration with their bids.

Bidders must have a minimum of five years of experience performing similar work for municipal, commercial, or institutional accounts, and technicians must possess a minimum of three years of experience on the specified equipment types. The scope includes split AC units, heat pumps, chilled water cooling systems, RTU HVAC units, mini splits, ice machines, reach-in coolers, walk-in freezers and coolers, and a geothermal unit supporting ten tiny homes and a community center. Services will be provided across the County Office Building, Court House, The Meadows Office Complex, Public Safety Building, Central Kitchen, Satellite Office Building, and 15 communication tower sites throughout the region.

Bidders must submit hourly labor rates for the initial one-hour service charge (with no minimum charge), hourly rates prorated quarterly for labor exceeding one hour, emergency hourly rates, and repair parts pricing stated as a percentage discount from manufacturer list price. The contractor shall provide a 90-day warranty on all repairs, parts, and labor (or the manufacturer's standard warranty if longer), respond to emergency calls within four hours and non-emergency calls within twenty-four hours during regular business days, and maintain twenty-four-hour-seven-day-a-week availability. Required insurance includes Commercial General Liability of $1 million per occurrence/$2 million aggregate, Automobile Liability of $1 million combined single limit, and statutory Workers' Compensation. Bid and performance bonds are not required.

The contract runs October 2, 2026 through October 1, 2027, with renewal provisions for two additional one-year periods under the same terms and conditions and a county option to extend sixty days beyond expiration. Prices must remain firm for sixty days from bid opening; no mileage or travel time charges are permitted. A mandatory pre-bid meeting and site tour is scheduled for August 4, 2026 at 9:00 a.m. at the Otsego County Court House in Cooperstown, New York.