Full-Service Boiler, Burner, and Mechanical Support Services

Montgomery County Public Schools (MCPS) is requesting proposals for full-service boiler, burner, and mechanical support services across its facility portfolio, with proposals due September 30, 2026 at 2:00 p.m. and anticipated award on October 22, 2026. The RFP seeks one or more vendors capable of delivering code-compliant services including R-Stamp repairs, ASME and MD-certified welding, cast iron and steel boiler replacements, pressure pipe welding, 24-hour emergency burner response, burner sales and installation, burner conversions, preventive maintenance, refractory services, nondestructive testing and inspections, heat exchanger repairs, rigging and hauling, mechanical services by licensed journeymen, mechanical insulation, mobile boiler services, and boiler parts and cleaning.

Vendors must possess ASME and R-Stamp certifications, MD HVAC licenses, WSSC gas fitting licenses, and PP Stamp authorization; maintain certified welders and experienced technicians; and demonstrate proven experience with large institutional or public-sector clients. The contract includes a mandatory 24-hour emergency response capability. The initial term is one year with MCPS reserving the right to extend for up to four additional one-year terms at existing prices, terms, and conditions upon 90 days' notice.

Pricing must include labeled labor rates for welders and mechanics (regular time), welder foremen, helpers (regular time), insulation mechanics, refractory mechanics, and boiler cleaning crews, with overtime, premium time, travel, material markups, and emergency response rates clearly identified. Proposals are evaluated on a 100-point scale: experience and qualifications (25 points), compliance with scope and requirements (25 points), cost competitiveness and transparency (15 points), responsiveness and emergency capabilities (20 points), and references and past performance (15 points). A minimum of five references is required. All services must be documented within MCPS' computerized maintenance management system. Questions were due August 28, 2026, with Q&A responses posted September 14, 2026. Submission requires one original hard copy, one electronic version on flash drive, and one redacted copy, along with company profile, licenses, certifications, emergency response plan, staffing plan, proposed labor rates, references, Equal Opportunities Certification, Certification of Non-segregated Facilities, MBE documentation, Non-Debarment Acknowledgement, Data Sharing form, and current Form W-9.