Food Waste Composting Collection and Processing Services

The Town of Leesburg is soliciting proposals for food waste composting collection, transportation, processing, and related services for residential drop-off locations within the Town, with proposals due August 17, 2026 at 3:00 PM ET. The Town intends to expand the program to additional locations as funding and operational needs evolve; the awarded contractor must demonstrate capability to support this growth.

The scope includes all labor, equipment, vehicles, containers, regularly scheduled collection from designated drop-off sites, transportation to permitted commercial composting facilities, emergency collection response within 24 hours, bin cleaning or replacement, compostable liners, site maintenance, and monthly and annual reporting. The Town currently operates one public drop-off location at 204 Liberty Street SW and anticipates opening a second location at 425 Solitude Court SE during the initial contract term. The contractor must provide additional collections during holidays and special events. The Town reserves the right to expand the program to parks, community centers, schools (if approved), and municipal buildings; pricing for additional locations will be based on unit prices submitted in the proposal.

The contract term is two years from a mutually agreed commencement date, with the option to renew for four additional one-year terms upon mutual agreement. The pricing form requires unit prices for weekly collections per site, additional weekly collections, emergency collections, bin rentals, bin replacements, additional locations, and optional services including increased collection frequency, additional bins, special event composting, public outreach participation, and compost giveaways. All proposed prices must include labor, supervision, tools, equipment, transportation, permits, licenses, and management.

Evaluation criteria are experience and qualifications (25%), technical approach (25%), program expansion capability (15%), sustainability capability (10%), references and past performance (10%), and cost proposal (15%). The contractor must maintain general liability insurance of at least $1,000,000, automobile insurance of at least $1,000,000, and workers' compensation insurance meeting Virginia statutory requirements, and must obtain a Business, Professional, and Occupational Licensing tax license from the Town. Questions were due July 30, 2026 at 5:00 PM ET.