Flooring Replacement – Multiple CML Locations

Columbus Metropolitan Library is seeking bids for flooring finish replacements at multiple CML locations across Franklin County and Columbus, with bids due September 16, 2026 at 12:00 p.m. Eastern Time via electronic submission to procurement@columbuslibrary.org. CML encourages proposals from certified Small and Emerging Business Enterprises (SEBE).

The scope includes flooring finish replacements, transitions, and wall base installations across designated library branches, with all materials, labor, equipment, and staging included. Detailed drawings and specifications are available in Appendix A on the CML website. Bidders must demonstrate a minimum of three years of experience in flooring finish replacement services for similarly sized and complex projects and provide three relevant project references completed within three years of the bid submission date.

The contract is fixed-price, covering all materials, labor, tools, equipment, payroll taxes, insurance, and contractor profit. Compensation remains fixed for the contract duration. The contract term runs from full execution through project completion, with an option for renewal solely at CML's discretion for up to one additional month; cumulative renewals may not exceed two years. Liquidated damages of $100 per calendar day apply for failure to commence or complete work within specified timeframes.

Award will be made to the responsive and responsible bidder with the lowest bid price. CML will pay invoices within thirty days of receipt via electronic funds transfer. Prior to work commencement, contractors must submit a completed W-9 form and Certificate of Insurance naming CML as Additional Insured with a blanket waiver of subrogation. Required insurance includes Workers' Compensation Liability per Ohio law, Automobile Liability with a combined single limit of $2 million per accident, and Commercial General Liability with a $2 million annual aggregate and $1 million per occurrence limit. Vendor questions are due September 2, 2026; CML's written responses will be posted by September 9, 2026. A pre-bid meeting summary will be published as an addendum on September 9, 2026.