Flooring Materials, Installation, and Services

The City of Fort Worth is requesting proposals for multiple non-exclusive agreements on flooring materials, installation, and services to be awarded on an as-needed basis across City departments and facilities, with proposals due July 23, 2026 under RFP 26-0144. The City has established a 30 percent Small Business participation goal.

Proposers must demonstrate a minimum of three years of commercial flooring experience and provide supervisory personnel with at least three combined years of experience in the flooring industry. The scope covers installation, repair, refinishing, and sealing services for carpet, ceramic tile, hardwood, linoleum, marble, poured seamless floors, rubber, stone, terrazzo, granite, limestone, vinyl composite tile, and luxury vinyl tile. Services will be performed during regular business hours (Monday–Friday, 8:00 a.m. to 5:00 p.m.), with provisions for expedited and non-regular hours work subject to additional labor rates and written approval. Vendors must acknowledge service requests within two business days, submit firm fixed-price quotations within five business days of notification, and commence work within ten business days of written approval or as mutually agreed. Pricing will be submitted via Bid Table BT-67TY with labor rates expressed per square foot or yard; all pricing must include labor, handling, delivery, equipment use, materials, fuel charges, furniture moving, and debris removal.

Evaluation employs best-value criteria: small business utilization (up to 25 points), staff and tenure (10 points), qualifications and experience (10 points), materials and fulfillment (10 points), method of approach (25 points), and cost (20 points). Proposals receiving less than 50 percent of available non-price points will not be considered for award. Vendors must provide manufacturer warranties for one year or longer from final acceptance, with defective work subject to prompt repair or replacement within twenty-four hours at no cost to the City. The City reserves the right to conduct inspections, request material samples and certifications, negotiate best and final offers, and reject any or all proposals based on its sole discretion.