Floor Care Equipment - Preventive Maintenance and Repair

Rockland County Department of General Services is soliciting bids for preventive maintenance and repair services on floor care equipment for Rockland County and Rockland Community College on an as-needed basis, with bids due October 20, 2026 at 3:00 p.m.

The scope covers scheduled preventive maintenance visits—cleaning, inspecting, and replacement of worn parts per manufacturer specifications—on equipment from Tennant, Kaivac, Advance, Triple S, and Clark. Work must be performed by certified factory-trained technicians within three days of approval, during business hours (Monday–Friday, 8:00 a.m. to 4:00 p.m.) at designated County facilities. The County estimates 10 preventive maintenance calls annually, 40 hours of standard labor and 8 hours of extended labor (4:01 p.m. to 11:59 p.m.), plus $3,000 in materials markup. All parts, labor, and travel are included. Parts warranty is at least 90 days; labor warranty is at least one year with manufacturer warranties provided upon repair completion. After each visit, the contractor must submit written service reports and repair estimates within 48 hours.

The initial contract term is one year from award with two optional one-year renewals. Pricing is F.O.B. Destination with freight prepaid and included in all costs. Prices remain fixed for the initial term and renewal periods, though adjustments no more frequently than once every six months are permitted if documented industry cost changes are demonstrated; adjustments exceeding 5% typically require substantial justification.

A $500.00 bid deposit is required. Award goes to the lowest responsible bidder based on total extended price. The County requires current Certificate of Insurance naming the County and Rockland Community College as additional insureds, valid New York State Worker's Compensation and Disability certificates or attestation of exemption, non-collusion affidavits, and supplier responsibility statements. The County reserves the right to add or remove equipment from the list.