Fleet/Equipment Maintenance and Repair Services

The City of West Sacramento Parks and Recreation Department is requesting proposals for fleet and equipment maintenance and repair services with proposals due July 24, 2026 at 5:00 p.m. Pacific Time. Questions are due July 10, 2026.

The scope encompasses preventatively scheduled maintenance and repair of diesel-powered, gasoline-powered, and electric vehicles as well as miscellaneous equipment such as mowers and trailers. The vendor must perform minor mechanical service within one-half working day of delivery and major service within one working day of delivery. Services include maintenance tracking, preventative service record maintenance and scheduling per manufacturer recommendations, pick-up and delivery at multiple City locations, shuttle service for City personnel, safety inspections, vehicle cleaning, and diagnostic services. The contractor must maintain valid Commercial Driver's Licenses with required endorsements and EPA Section 609 certification for air conditioning system servicing. All work must comply with manufacturer specifications, and replacement parts for non-consumables must be original equipment manufacturer parts. The contractor provides all tools, materials, supplies, and equipment except tires, which the City supplies. The contractor must dispose of all consumable and non-consumable items after service or repair.

Vendors must demonstrate a minimum of five years' experience providing such services to public agencies in California, submit California business registration proof, a completed W-9 form, evidence of proper insurance coverage per City requirements, and a signed debarment certification. The initial contract term is at the City's discretion for up to three years, with options to extend for up to two additional one-year terms, totaling up to five years. Payment terms are net 30 days from invoice receipt; no additional charges are permitted except for services specifically requested by the City. Pick-up and delivery services are free when a tow truck is not required; towing rates must be competitive with preferential customer rates. Optional interviews may be conducted July 29, 2026.

Evaluation criteria are proposal transmittal letter completeness (10.5%), proposer qualifications and experience (21.1%), proven ability to complete the scope of work (26.3%), technical approach (15.8%), acceptance of City contract terms (5.3%), and cost proposal (21.1%).