Fleet/Equipment Maintenance and Repair Services

The City of West Sacramento is soliciting proposals for fleet and equipment maintenance and repair services, with proposals due July 24, 2026. The RFP incorporates federal boilerplate provisions under 2 C.F.R. 200.326 and Appendix II, signaling federal funding and triggering compliance obligations including debarment verification for awards exceeding $25,000, Davis-Bacon prevailing wage requirements if construction work exceeds $2,000, Contract Work Hours and Safety Standards Act compliance for contracts exceeding $100,000, and Byrd Anti-Lobbying Amendment certification for contracts over $100,000.

Contractors must obtain and maintain comprehensive insurance coverage: Commercial General Liability at $1,000,000 per occurrence / $2,000,000 aggregate; Commercial Automobile Liability at $1,000,000 per accident; Workers' Compensation per statutory requirements; and Professional Liability (Errors & Omissions) at $1,000,000 per claim if applicable. All policies except Workers' Compensation and Professional Liability must name the City as an additional insured with CG 2010 0714, Primary and Noncontributory, and Separation of Insureds endorsements. Workers' Compensation policies must include a Waiver of Subrogation Endorsement. Certificates must provide thirty days' written notice prior to cancellation or material change and be submitted to 1110 West Capitol Avenue, West Sacramento, CA 95691.

The contract term commences upon execution or receipt of written notice to proceed. The City Manager may extend the contract for up to two additional one-year periods, provided extensions remain within Council-approved budget parameters. Compensation is structured on a monthly or upon-completion basis for actual fees, costs, and expenses subject to a maximum not-to-exceed amount approved by the City, contingent upon submittal of invoices detailing completed work and authorized expenses. If prevailing wage work applies, the contractor must comply with California Labor Code requirements, maintain certified payroll records, and register with the Department of Industrial Relations. All materials and work products become the property of the City upon creation or contract termination.