Fleet-Water Cooler

The State of Alabama Office of the Chief Procurement Officer is soliciting Quick Quote responses for a fleet water cooler (customer #020035) with responses due October 9, 2026.

This is a Quick Quote solicitation under Alabama Buys with a five-year maximum contract term and $25,000 total contract cost ceiling. Suppliers must register and participate electronically through the Alabama Buys Public Solicitation site and submit all inquiries through the Supplier Portal. By submitting a quote, suppliers certify compliance with all terms and conditions, confirm no collusion or prior debarment, and agree to furnish items at quoted prices.

The State of Alabama is exempt from sales tax and will provide an exemption letter upon request. Suppliers with one or more employees within Alabama must verify E-Verify enrollment prior to award, with documentation due within five calendar days of notification. All suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and register with the Alabama Secretary of State if a foreign entity. Contracts exceeding $25,000 require disclosure statements.

The State reserves the right to analyze bids for cost realism and price reasonableness, request written proof of qualifications including manufacturer reseller authorization, professional licenses, and certificates of insurance, and cancel contracts for convenience with notice. Price escalation requests may be considered if justified and do not exceed 5 percent of annual contract cost. Contracts resulting from this solicitation may be renewed annually by written agreement, governed by Alabama law.