Flashing Beacon System for School Zone

Cumberland County Schools (CCS) in North Carolina is requesting proposals for a complete school zone flashing beacon system to replace existing school zone warning signs at approximately 113 locations across the district, with proposals due September 10, 2026 at 2:00 PM. The contract is federally funded and subject to Federal Uniform Guidance requirements.

The scope is a turnkey solution encompassing MUTCD-compliant flashing beacon assemblies, cellular communications infrastructure, and cloud-based software for centralized monitoring, scheduling, reporting, and management of all beacons district-wide. The proposer must furnish and install equipment, configure software and communications, provide training and documentation, and deliver ongoing technical support throughout the contract term. Pricing must be comprehensive and inclusive of labor, materials, equipment, demolition, removal, disposal, freight, mobilization, site work, restoration, permits, inspections, traffic control, testing, and commissioning. The proposal must itemize equipment costs (beacon assemblies, controllers, signs, communications equipment), installation services, software licensing and cloud hosting, annual recurring cellular service costs, and pricing for optional extended warranties and future expansion capacity.

The contract term runs from July 1, 2024 through June 30, 2027, with CCS retaining the right to extend for two additional one-year terms at its discretion. Either party may terminate with at least 90 days' notice.

Vendors must demonstrate at least four comparable K-12 school system projects with reference contacts and provide staffing and office-location information. Required insurance includes Commercial General Liability ($2 million per occurrence), Automobile Liability ($1 million per accident), Workers' Compensation at statutory limits, and Professional Liability ($2 million per occurrence). All vendor personnel assigned to CCS facilities must clear sexual offender registry checks at the vendor's expense and submit to ongoing nightly criminal background checks through systems such as Guardian.

Written questions were due August 19, 2026, with responses provided August 25, 2026. Proposals must be submitted in sealed envelopes with two fully executed bid documents.