Fish, frozen

The Commonwealth of Virginia's Division of Purchases and Supply is requesting bids to establish a term contract for frozen fish delivery to the Virginia Distribution Center in Sandston under IFB #123029, with sealed electronic bids due July 30, 2026 at 2:00 PM EST and public bid opening immediately following.

All bidders must submit a Small Business Subcontracting Plan with a statewide goal of 42% purchases from DSBSD-certified small businesses. The solicitation may include set-asides for DSBSD-certified micro or small businesses, including women-owned and minority-owned businesses, with award priority designated accordingly.

The scope calls for portion-control frozen fish, specifically precooked frozen pollock in 4-ounce crispy/crunchy Nordica style at approximately 6,200 cases annually. The minimum order quantity is 10,000 pounds per shipment. All products must be delivered within 30 days of production and maintain a minimum of 120 days shelf life remaining upon delivery, meeting USDA standards and restaurant-quality specifications. Bidders must deliver within 21 calendar days of order receipt (or the timeframe stated in their bid) to the Virginia Distribution Center during normal business hours Monday through Friday, 7:15 AM–12:00 PM and 1:00 PM–3:00 PM, with delivery appointments required at least 72 business hours in advance.

The initial contract term is two years with three optional one-year renewal periods. Bid pricing shall be submitted as firm unit prices on an F.O.B. delivered basis with all freight charges included; "All or None" bids are permissible. No price increases will be authorized for 180 days after the contract effective date. Subsequent adjustments are limited to documented increases in product costs not exceeding the Producers Price Index for the relevant series, subject to 30 days' advance notice. Payment will be made monthly within 30 days of valid invoice receipt.

An optional pre-bid teleconference is scheduled for July 15, 2026 at 2:00 PM EST via Microsoft Teams. Contractors must provide bid samples upon request within five business days and guarantee product conformance to specifications. Vendors must register with the eVA Internet e-procurement portal and pay transaction fees of 1% capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses.