Fire/Rescue Physicals at WHFRTC

The Commonwealth of Kentucky Department of Military Affairs, on behalf of the Wendell H. Ford Regional Training Center (WHFRTC) in Metcalfe County, issued a Request for Proposal (RFP) on May 30, 2024, to procure comprehensive occupational health services for firefighter physicals. The procurement encompasses thirteen line items of medical services required for firefighters who wear respiratory breathing protection and respond to fire and hazardous material emergencies in compliance with OSHA regulation CFR 1910.146, Army regulation 420-1, and NFPA standard 1582. Required services include complete blood count (CBC), comprehensive metabolic panel (CMP), lead and mercury baseline testing, lipid profile, zinc testing, chest X-rays with radiologist readings, electrocardiograms (EKGs) with interpretations, urine drug screening (nine-panel), pulmonary function tests, DOT physicals with urine dip, and venipuncture blood draws. The contractor must be a physician-certified medical facility located within a 20-mile radius of the training center with 24/7 availability to accommodate firefighters. Proposals were due by June 14, 2024, at 1:00 p.m. Eastern Time, with no offeror's conference or written question period scheduled. The evaluation criteria award 60 points for technical proposal, 50 points for cost proposal, and up to 25 optional points for oral presentations, with the lowest-priced proposal receiving maximum cost points and remaining proposals scored proportionally. The anticipated contract term runs from July 15, 2024, through September 30, 2026, with the Commonwealth reserving the right to renew for up to two additional two-year periods subject to Finance and Administration Cabinet approval and Legislative Research Commission review. Physicals must be completed by August 30 with final invoices due by September 15.

The procurement is open to all qualified vendors with no specific set-asides for disadvantaged enterprises identified in the solicitation. However, Kentucky resident bidders may claim a 5 percent preference and qualified bidders may claim a 15 percent preference pursuant to KRS 45A.490 and KAR 200 5:410. All proposals must remain valid for a minimum of six months following the due date, and vendors must submit unit pricing for each service line item using the provided Attachment A cost proposal form, with lowest-priced submissions receiving maximum cost evaluation points. No incumbent vendor or current contractor information was identified in the available solicitation documents. The RFP indicates that one contract will be awarded to a single vendor, and the contract is subject to approval by the Secretary of the Finance and Administration Cabinet and filing with the Legislative Research Commission's Government Contract Review Committee, with no work authorized until full contract execution. While no specific budget range or award value is disclosed in the solicitation documents, pricing will be evaluated based on the vendor's submitted cost proposal for the comprehensive medical services package.