Fire Suppression Services

Hood County Commissioners Court is requesting proposals for inspection, maintenance, and monitoring of fire protection systems and equipment across six county facilities, with proposals due September 1, 2026 at 10:00 a.m. and a pre-proposal facility tour scheduled for August 10, 2026 at 1:00 p.m. Electronic submission through the BonFire platform is preferred.

The scope includes 24/7/365 monitoring, annual inspections, functional testing, and repairs of fire alarm systems, suppression systems (halon and non-halon), smoke control systems, fire pumps, sprinkler systems, and associated components at multiple county locations. All work must comply with nationally recognized industry standards and applicable local ordinances and codes. Vendors must provide two-hour emergency response time and 24-hour non-emergency response capability. Inspections must be scheduled during normal weekday hours (8:00 a.m. to 3:00 p.m.), with exceptions for the Justice Center and Historic Courthouse (6:30 a.m. to 8:00 a.m.). Personnel entering secured county facilities must comply with security, identification, escort, background screening, and CJIS requirements. All labor, supervision, travel, equipment, lifts, tools, permits, inspection fees, and incidental costs must be included in proposed prices.

The contract term is one year beginning October 1, 2026, with four optional one-year renewal terms available upon mutual consent at the original proposed price unless cost increases exceeding five percent are substantiated. Hood County reserves the right to cancel the contract at any time with 90 days' written notice and to add or delete locations and systems during the contract term.

Evaluation criteria are Qualifications and Experience (20 percent), use of subcontractors with lowest percentage preferred (10 percent), quality of inspection reports (10 percent), references and past performance (10 percent), service and support information (5 percent), and pricing proposal (45 percent). The awarded vendor must complete and file Form 1295 with the Texas Ethics Commission.