Flagler County, Florida is seeking a qualified contractor to provide comprehensive Fire Sprinkler and Extinguishing Services through an Invitation to Bid (ITB #25-ITB-055). The procurement aims to secure a vendor capable of performing annual fire hydrant, fire pump, flow test inspections, and various periodic inspections of fire sprinkler and suppression systems across multiple county facilities. The contract requires comprehensive services including inspections, testing, certification, maintenance, and repair of overhead sprinklers, pre-action systems, fire pumps, backflow preventers, and clean agent extinguishing systems at 16 different county sites. A mandatory pre-solicitation conference is scheduled for March 25, 2025, at 10:00 am, with bid responses due by April 15, 2025, at 2:00 pm. Contractors must demonstrate compliance with National Fire Protection Association (NFPA) codes, possess current professional licenses and certifications, and provide detailed documentation including references, insurance proof, and professional credentials. The initial contract term is three years, with options for two additional one-year renewals, and will require contractors to provide hourly rates for standard service calls, emergency repairs, and work performed outside standard business hours.
The procurement includes several specific requirements for potential bidders, including a Drug Free Workplace Certification and a Human Trafficking Attestation. Local businesses and those meeting specific qualifications may receive preference in the bidding process. Contractors must provide a comprehensive drug-free workplace program and demonstrate compliance with Florida Statute 287.087, which includes publishing written workplace standards and implementing employee drug abuse prevention measures. The bid requires vendors to complete a References Form with three agency references and submit a Hold Harmless Agreement, particularly applicable to businesses with fewer than four employees. While specific contract values are not explicitly stated, the detailed pricing proposal includes unit pricing for inspections across multiple facilities and requires contractors to provide percentage markups on parts. Bidders must also complete a Prohibition Against Contingent Fees form, ensuring transparency in the solicitation and contract award process. The procurement emphasizes ethical business practices, workplace safety, and comprehensive fire protection services for Flagler County's diverse governmental facilities.