Fire Hydrants and Parts

The Harlingen Waterworks System (HWWS) in Cameron County, Texas, is soliciting competitive bids for a twelve-month supply of fire hydrants and related parts through Bid No. 25-020. The procurement seeks comprehensive fire hydrant components from manufacturers including American Flow Control, Mueller, Kennedy Guardian, and American Darling, covering complete fire hydrants and individual parts such as operating nuts, o-rings, stems, valves, and nozzles. Vendors must submit bids electronically via Excel and provide two printed hard copies by the submission deadline of July 2, 2025, at 3:00 p.m., with an anticipated contract award date of July 23, 2025, and bid expiration on August 31, 2025. The bid requires specific documentation including manufacturer part numbers, unit pricing, and compliance with Senate Bill S. 3874 regarding lead reduction in drinking water. Evaluation criteria will likely focus on pricing, product specifications, lead-free compliance, and manufacturing location (U.S. or Canada), with the contract structured for an initial one-year term and potential for two additional one-year renewals.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. HWWS will procure goods on an as-needed basis through purchase orders, with no guaranteed minimum quantity, and expects vendors to provide comprehensive insurance coverage including $1,000,000 in Comprehensive General Liability, $500,000 in Commercial Automobile Liability, and $1,000,000 in Excess/Umbrella Liability. Vendors must commit to delivering goods within five days of receiving a purchase order and be prepared for potential price adjustments, with significant cost increases (over 4%) requiring 90 days' prior notice. While specific budget ranges are not disclosed, the bid sheet includes estimated twelve-month usage quantities for various fire hydrant components, suggesting a potentially substantial procurement value. The solicitation indicates HWWS participates in multiple cooperative purchasing programs and expects vendors to provide the most advantageous pricing available, with the potential for awards to be made on an individual or combined item basis.