Field Turf Maintenance

Events DC is soliciting bids for field turf maintenance services at the Fields at RFK Campus under IFB #25-S-052, with bids due September 2, 2026, and a pre-proposal conference and site visit on August 18, 2026. A Certified Business Enterprise (CBE) preference offering up to 12 points is available to small businesses, resident-owned businesses, longtime resident businesses, local business enterprises, disadvantaged business enterprises, veteran-owned businesses, and equity impact enterprises.

The scope covers preventative maintenance and as-needed repairs for three synthetic turf fields at a facility opened in 2019 that accommodates soccer, baseball, rugby, and flag football. The contractor must be a FieldTurf authorized servicer and must develop a preventative maintenance plan within five days of award, perform routine maintenance every four to six weeks during spring and summer, provide bimonthly service during fall and winter, submit detailed service reports within 24 hours, and deliver annual performance summaries. The contractor shall furnish all equipment, including tow vehicles meeting turf-protection specifications, grooming and aerating machines, and measuring equipment.

Bidders must demonstrate five years of documented experience with major turf systems such as FieldTurf or Tarkett Sports, possess proper District licensing and bonding, provide specialized equipment capabilities, and submit three customer reference letters with satisfactory ratings. Pricing shall be submitted as firm-fixed quarterly costs for maintenance services and fully loaded hourly rates for as-needed repairs, evaluated on lowest aggregate price over the contract life.

The base contract term runs October 1, 2026, through September 30, 2027, with four optional one-year renewal periods at Events DC's discretion, subject to fund availability. Place of performance is 401 Oklahoma Ave., NE, Washington, DC 20002. Written questions are due August 21, 2026, at 3:00 PM EST. Bid responses must be submitted via the OpenGov electronic system.