Field equipment maintenance services- IFB

Events DC (Washington Convention and Sports Authority) is soliciting bids through Invitation for Bid (IFB) #25-S-006 for Field Equipment Maintenance Services, primarily focused on maintaining field equipment at RFK Stadium. The contract covers comprehensive maintenance and repair services for three distinct equipment groups, including John Deere tractors, mowers, golf carts, and other field-related machinery. Contractors will be responsible for performing quarterly inspections, routine preventative maintenance, emergency repairs, and providing detailed service tickets, with most work to be conducted on-site during normal business hours. The base contract term is from October 1, 2025, through September 30, 2026, with potential for four additional one-year renewal options. Key procurement dates include an IFB release on July 9, 2025, with questions due by July 30, 2025, and bid responses required by August 8, 2025 at 12:00 PM EST. Bids will be evaluated on a lowest-price basis, with bidders required to submit loaded hourly rates and material markup percentages for maintenance and repair services across the specified equipment groups.

The procurement is exclusively designated for District of Columbia Department of Small, Local, and Business Development (DSLBD) certified business enterprises, with a maximum of 12 preference points available for certified businesses. Qualifying businesses can earn points for being small businesses, resident-owned businesses, local business enterprises, or meeting other qualifying categories. The contract includes significant local workforce requirements, mandating that if the contract exceeds $300,000, the contractor must ensure 51% of hired personnel are District of Columbia residents. Additional compliance requirements include maintaining comprehensive insurance coverage and potentially allocating at least 35% of the total contract value to certified Small Business Enterprises if the contract exceeds $250,000. While a specific contract value is not explicitly stated, the time and materials structure suggests flexibility in potential contract spending. Contractors must also complete various administrative documents, including a First Source Employment Agreement, W-9 form, ACH authorization, and various representation and certification forms demonstrating compliance with local regulations.