Fiber and Signalized Intersection Mapping (City project #25-40)

The City of Littleton, Colorado is seeking proposals for a comprehensive field mapping and digital geographic data collection project (City project #25-40) focused on documenting fiber infrastructure, signalized intersection wiring, and streetlight infrastructure. The procurement is a Request for Proposal (RFP) that requires vendors to collect detailed geographic data across approximately 12 miles of fiber optic infrastructure, 70 signalized intersections, and 30 streetlights in Littleton Village. Proposers must submit a comprehensive proposal addressing qualifications, experience, technical approach, and pricing, with evaluation criteria emphasizing the team's expertise in fiber infrastructure mapping, GIS data management, and data collection methodologies. The project timeline is anticipated to run from fall 2025 to June 2026, with key dates including a pre-proposal meeting on October 3, 2025, and proposal submissions due by October 17, 2025, at 12:00 PM MDT. Successful vendors will be expected to complete three primary tasks: data collection, data processing and delivery, and potential additional data collection, using a detailed Task Fee Schedule to outline their proposed pricing structure.

The RFP does not explicitly specify set-aside designations or restrictions on responding organizations, nor does it list incumbent vendors or current contractors. The city reserves the right to request clarifications, conduct interviews, or seek best and final offers from proposers. While no specific budget is disclosed in the documents, the project will require vendors to complete a comprehensive pricing template that allows for flexible cost structures across different project tasks. The contract will be executed through a Professional Services Agreement that includes requirements for maintaining various insurance types, including Workers' Compensation, Commercial General Liability, and Professional Liability, with specific minimum coverage amounts. Proposers must also be prepared to comply with all applicable laws and regulations, obtain necessary licenses and permits, and understand that the city is not subject to taxation. The proposed contract allows for potential modifications, with bidders able to submit proposed changes during the proposal process, though the city retains full discretion in accepting or rejecting such modifications.