Federal Pipe Video (Federal Funding)

The City of Charlotte, North Carolina is soliciting proposals for federal pipe video inspection and cleaning services on an as-needed basis, with letters of interest due August 24, 2026 at 2:00 p.m., and participation encouraged from Small Professional Service Firms (SPSF) and Disadvantaged/Minority/Women-Owned Business Enterprises (MWSBE).

This is an on-call professional services contract requiring CCTV inspection and/or confined space entry condition assessments of storm drainage infrastructure across Mecklenburg County and Cleveland Town, plus storm water pipe and structure cleaning services. Firms must be pre-qualified by the North Carolina Department of Transportation with Discipline Codes 570 (Professional Services) and 529 (Pipe Inspection). Engineering professionals must hold North Carolina Professional Engineer licenses. Respondents must be registered with the North Carolina Secretary of State. Service response times are 48 hours under normal conditions and four hours for emergencies.

The contract term is three years with one optional two-year renewal. Compensation uses unit-price structures for CCTV inspections, mobilization fees, storm water asset cleaning, cleaning mobilization, arrow boards, flaggers, emergency cleaning mobilization, and a 10% contingency allowance. All work must comply with NASSCO-PACP standards and North Carolina Department of Transportation requirements. Insurance requirements include $1 million automobile liability, $1 million commercial general liability with the City named as additional insured, North Carolina statutory workers' compensation, and $1 million professional liability.

Evaluation criteria are Technical Approach & Methodology (35%), Firm Experience & Past Performance (25%), Personnel Qualifications & Certifications (15%), Equipment, Software & Data Management (10%), Project Schedule & Management (5%), and Cost Proposal (10%). A non-mandatory pre-proposal conference is scheduled for August 3, 2026 at 10:00 a.m. via Microsoft Teams. Firm selection and notification occur September 4, 2026, with council award by September 28, 2026. Letters of Interest are limited to 15 pages.