FAX BID* Ice Cream Pints - DOC

The Louisiana Office of State Procurement, acting on behalf of the Louisiana Department of Corrections, is seeking to establish a Blanket Order Contract for Ice Cream Pints through Invitation to Bid (ITB) RFx Number 3000024730. The procurement aims to acquire 6,300 individual pints of Blue Bell brand ice cream for canteen resale, with specific flavor requirements including Homemade Vanilla, Dutch Chocolate, Buttered Pecan, Butter Crunch, Cookies & Cream, and Black Walnut. Each order must consist of 16-ounce pints packaged in cases of 10, with unit pricing inclusive of freight charges. The contract period will run from July 1, 2025, or the date of award, through June 30, 2026, with the state reserving the option to renew for two additional 12-month periods, not exceeding a total of 36 months. Bids are due by May 2, 2025, at 2:00 PM CST and can be submitted electronically online, by fax, or in non-electronic format. The evaluation criteria focus on selecting the lowest responsive, responsible bidder meeting all specifications, with the state retaining the right to reject individual line items. Delivery locations will transition from 15200 Old Scenic Highway in Baker, LA to 6923 Highway 74 in St. Gabriel, LA during the contract period.

The solicitation includes several Louisiana-specific procurement preferences, particularly favoring bidders with a workforce comprising at least 50% Louisiana residents and giving preference to Louisiana-produced or United States-manufactured products. There are no explicit set-aside designations for disadvantaged enterprises mentioned in the documentation. The procurement allows for potential price differentials for Louisiana or U.S.-made products, which could provide a competitive advantage to local businesses. Delivery is restricted to Monday through Friday, 7:00 am to 2:00 pm, excluding holidays, and the contract is structured as a blanket order with no guaranteed minimum order quantity. While no specific budget range is explicitly stated, the procurement involves 6,300 individual ice cream pints, suggesting a moderate-value contract. The solicitation is open to vendors capable of meeting the detailed product specifications, packaging requirements, and delivery constraints, with the state maintaining flexibility to adjust order quantities throughout the contract period. Interested vendors must carefully review all attached documents, including the Special Terms and Conditions and Online Bidding Instructions, to ensure full compliance with the procurement requirements.