Fax Bid* Film Scanner- SOS

The State of Louisiana Office of State Procurement, on behalf of the Secretary of State, is soliciting bids for one 4K Film Scanner with audio capture capability for digitizing archival film, with bids due October 14, 2026 at 2:00 PM CST.

The scanner must support multiple film formats (8mm, Super 8mm, 16mm, Super 16mm, 35mm, Super 35mm) with HDR scans in UHD 4K resolution, dust and dirt removal capability, gentle handling for fragile films, compatibility with Windows PCs, and both magnetic and optical audio capture options. The preferred specification is Blackmagic model Cintelscan4kg3cap or equivalent, designed as Cintel Scanner G3 HDR type. All products must be new, current model equipment with manufacturer's standard warranty included.

Louisiana preferences apply to bidders with a minimum 50% Louisiana resident workforce for Louisiana-manufactured products, subject to specified cost thresholds. Where Louisiana preferences do not apply, United States manufacturing preferences apply with a 5% cost tolerance. Bid prices must include all applicable taxes and be quoted F.O.B. Destination with delivery charges prepaid by the bidder. Prices must remain firm for a minimum of 30 days from bid submission and for the contractual period if accepted. Payment will be made within 30 days of receipt of properly executed invoice or delivery, whichever is later.

The contract may be extended for two additional 12-month periods at the same prices, terms, and conditions, with a maximum total contract term of 36 months. Award will be made to the lowest responsive, responsible bidder meeting specifications. Bids may be submitted online via the LaGov vendor portal, by fax to (225) 342-9756, or by mail to the Office of State Procurement at 1201 N. Third Street, Suite 2-160, Baton Rouge, Louisiana 70802. Bidders must be registered in the LaGov system and include a W-9 form if newly registered. All applicable federal and state compliance requirements, including E-Verify, civil rights statutes, and ADA accessibility standards, apply.