Fax Bid* Armed Guard Services - DCFS Bid Cancelled: 05/16/2025 - Addendum No. 1 – CANCELLATION Date Issued: 05/16/25 Your reference is

The Louisiana Office of State Procurement has issued an Invitation to Bid (ITB) for Armed Guard Services for the Department of Children and Family Services (DCFS), specifically targeting the Lafayette Region CW Vermilion. The solicitation (RFx Number 3000024459) seeks armed security guard services for an initial contract period from the award date through June 30, 2025, with potential renewal options for two additional 12-month periods, not to exceed 36 months total. The procurement involves two line items totaling 846 hours of armed guard services, with a minimum wage requirement of $12.28 per hour for security guards. Key service requirements include monitoring facility access, maintaining lobby and parking lot security, responding to emergencies, and ensuring overall safety of the building and personnel. Qualified security guards must be at least 21 years old if armed, possess a valid license from the Louisiana State Board of Private Security Examiners, and have a minimum of one year (preferably three years) of security experience. The bid opening and response deadline is set for April 3, 2025, at 2:00 PM CST, with multiple submission options including online, fax, and non-electronic responses. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible bidder meeting the specifications.

Bidders must be registered in the LaGov system and include all required documentation, including a W-9 form for new vendors. The procurement includes specific compliance requirements such as adherence to civil rights laws, ADA accessibility standards, and federal regulations like the Clean Air Act and Clean Water Act. Vendors must comply with Louisiana Secretary of State registration requirements for corporations and limited liability companies for contracts over $25,000 and use the E-Verify system for employment verification. The contract includes comprehensive insurance requirements, mandating coverage for Workers Compensation, Commercial General Liability, and Automobile Liability with specific minimum coverage amounts. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid does include Louisiana preferences, potentially giving priority to bidders with a Louisiana workforce and Louisiana-produced products, subject to quality and pricing conditions. Electronic payments will be processed through LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. Although a specific budget range is not provided, the contract involves 846 hours of armed guard services at a minimum wage of $12.28 per hour, suggesting a base contract value of approximately $10,400 for the initial period.