Fair promo items

The State of Ohio, specifically the Department of Higher Education (ODHE), is seeking a contractor to provide 16,000 promotional items through a competitive bidding process managed by the Department of Administrative Services, General Services Division. The procurement involves seven specific product categories: 8.5" x 6" Ripstop Utility Zipper Pouches with Carabiners, Small Zip Bags, Twin Pocket Pencil Pouches, Shake-A-Word Games, 2" USA Hacky Sacks, Drawstring Backpacks with Front Zipper Pockets, and Customized Standard Playing Cards. Each item requires specific branding and printing requirements, including logo placement, color specifications, and printing techniques. The Invitation to Bid (ITB) requires vendors to bid on all items to be considered, with detailed specifications for each product type. The bid submission deadline is April 2, 2025, with a requested delivery date of June 30, 2025. Evaluation will focus on identifying the lowest responsive and responsible bidder meeting all technical specifications, and the procurement process requires vendors to submit product proofs to ODHE for approval prior to final production.

This procurement is a minority set-aside contract in accordance with Ohio Revised Code Chapter 125.08.1, which suggests preferential consideration for minority-owned or disadvantaged business enterprises. Vendors must complete an Affirmation and Disclosure Form that requires disclosure of service locations and compliance with executive orders regarding offshore services and data location. The contract will be processed through DAS State Printing, with all invoices referencing the job number SRC0000029141. While specific budget ranges are not explicitly detailed in the documentation, the procurement involves producing 16,000 total promotional items across multiple product categories. Vendors must demonstrate the capability to produce high-quality, branded promotional materials that meet the state's precise specifications, including custom logo integration and specific printing requirements. The contract appears designed to support the Ohio Department of Higher Education's promotional and outreach efforts, with a focus on creating standardized, professionally produced marketing materials.