SRC0000029141.pdf

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

MINORITY SET-ASIDE BID IN ACCORDANCE WITH ORC CH.125.08.1

INVITATION TO BID FOR: ODHE Fair promo items

BID NUMBER: SRC0000029141

BID NOTICE DATE: 03/24/25

OPENING DATE: 04/02/25 (BIDS CAN ONLY BE SUBMITTED ONLINE,

VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND

CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-387-0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide ODHE Fair promo items for use by the Ohio Department of Higher Education.

2. QUANTITY: 16,000 (exact quantity)

3. MULTIPLE ITEM PRICE AWARD: There will be one (1) low lot total award made to the lowest responsive and responsible bidder meeting all bid specifications and requirements listed herein. To determine the low lot total price, the state will multiply the estimated usage of each item by its corresponding unit price and add these totals together. Failure to bid all items will result in the bidder being deemed as non-responsive and no further consideration given for potential awarding of the contract. Any award made pursuant to this Invitation to Bid shall be placed with the lowest responsive and responsible bidder having proper facilities to insure prompt performance of the work. Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award.

4. SPECIFICATIONS: Seven Promotional items.

1) 2,500 Aspire 8.5" x 6" Ripstop Utility Zipper Pouch with Carabiner

8.5" x 6" Ripstop Utility Zipper Pouch with Carabiner Size – 8.5” W x 6” H Quantity – 2,500 Color – Royal Blue Screen Print; Heat Transfer. 6" W x 2" H on front Aspire Logo - white imprint

2) 2,500 Choose Ohio First Small Zip Bags Size – 7" H x 8.38" W Quantity – 2,500 Color – White Screen Printing on front Choose Ohio First Logo - full color https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:barry.zimmerman@das.ohio.gov

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3) 1,500 CCP Twin Pocket Pencil Pouch

Size – 8.5" W x 5" H x 0.5" D Quantity – 1,500 Color – Red Screen printed. 5" W x 2" H on front CCP Logo – white

4) 1,500 Shake-A-Word Game Size – 1 3/4" x 1 1/4" clear plastic cube is filled with 16 smaller cubes with a letter on each side.

Quantity – 1,500 Color – Red, white, or blue (if possible) Pad printed. 1" W x 1" H on top CCP Logo - Hex Color: #0E3F75

5) 3,000 2" ODHE Hacky Sack Kick Ball 2" USA Hacky Sack Kick Ball Size – 2" Diameter Quantity – 3,000 Color – Red, White, and Blue Pad printed. 1" Diameter on on white portion.

ODHE Logo – Black

6) 2,500 Drawstring Backpack with Front Zipper Pocket Size – 13.5" W x 18" H Quantity – 2,500 Color – Red Screen printed, Full Color Heat Transfer. 8" W x 6" H on bottom Front Pocket ODHE Logo – White

7) 2,500 Customized Logo Standard Playing Cards Deck of 54 standard playing cards; Full color imprint on the cards and box Size – 3.42" L x 2.24" W Quantity – 5,000 Color – White Full-color digital. 3.42" L x 2.24" W on front. Includes 4 color process, 2 sides, 2 locations ODHE Logo - full color

A. SUPPLIED TO VENDOR: A PDF will be furnished to the selected vendor. Return all state supplied materials to the proof to person.

B. PROOF: A proof shall be delivered to: Ohio Department of Higher Education

Attn: Kathryn Shipley 25 South Front Street, 7th Floor Columbus, Ohio 43215 kshipley@highered.ohio.gov

C. PACKAGING: Cartons are to be labeled with Name of Item in Box

D. ADDITIONAL SPECIFICATIONS: Each Item sent separately by item, so each item can be shipped when it is ready instead of having to wait for the whole order. Label the box with what item and How many.

5. DELIVERY: REQUESTED JUNE 30TH, 2025 OR SOONER (DELIVER TO: )

OHIO DEPARTMENT OF HIGHER EDUCATION

ATTN: KATHRYN SHIPLEY

25 SOUTH FRONT STREET, 7TH FLOOR

COLUMBUS, OHIO 43215

KSHIPLEY@HIGHERED.OHIO.GOV

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000029141 WITH A SIGNED DELIVERY

RECEIPT.

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7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD.

RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN

THE SUBJECT LINE OF THE EMAIL.

ITEMS EXAMPLES:

1. 2.

3.

4. 5.

6.

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7.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

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2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: