Facility Management & Maintenance Services - Buffalo Office
Closed State & local contract opportunity Posted
- Solicitation number
- 2123237
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Ryan Cerone contracts@nysif.com
Updated .
About this opportunity
The New York State Insurance Fund (NYSIF) is seeking proposals for Facility Management & Maintenance Services for its Buffalo Office located in Erie County. The procurement opportunity, identified as RFP 2025-11-RE, involves comprehensive facility management services including mechanical systems maintenance, snow removal, landscaping, janitorial services, minor repairs, and preventive maintenance programs. NYSIF anticipates awarding a single contract with a five-year term to a qualified firm capable of delivering these services. Interested bidders must submit proposals by July 16, 2025, at 2:00 p.m. EST, with all solicitation documents available on NYSIF's procurement website. Potential vendors are required to email any questions to contracts@nysif.com, using the specific subject line "NYSIF RFP 2025-11-RE", and are responsible for monitoring the website for any amendments or clarifications. Bidders must incorporate all amendment information into their proposals, and failure to do so may result in the proposal being deemed non-responsive.
The procurement includes specific diversity and inclusion goals, with a total Minority and Women's Business Enterprise (M/WBE) participation target of 30% and a Service-Disabled Veteran-Owned Business (SDVOB) contracting goal of 6%. While there is no service-disabled veteran set-aside for this contract, NYSIF encourages businesses that may qualify for M/WBE or SDVOB certification to seek additional information through the NYS Empire State Development and NYS Office of General Services websites. The current incumbent vendor for similar services is Gilbert International, Inc., which has been awarded an identical or substantially similar contract within the past five years. Prospective bidders are advised that pursuant to State Finance Law 139-j and 139-k, there are specific communication restrictions during the procurement process, with designated contact persons being Carly Zanotta and Jessica Oswald from NYSIF. Contacts made to other NYSIF personnel regarding this procurement may result in disqualification and potentially impact future governmental procurement opportunities in New York State.
Opportunity text
NYSIF is seeking proposals from qualified firms capable of providing Facility Management & Maintenance Services for NYSIF's Buffalo Office, as further described in the Request for Proposals (RFP). Services will include managing and maintaining the building's physical plant, including but not limited to, mechanical systems, snow removal, landscaping, janitorial, minor repairs, and preventive maintenance programs.
NYSIF anticipates awarding a single contract. The solicitation document may be obtained from NYSIF's Procurement website at www.nysif.com/procurement. Interested parties should e-mail contracts@nysif.com with any questions. Please include "NYSIF RFP 2025-11-RE" in the subject line of the e-mail.
All amendments, clarifications and any announcements related to this procurement will be posted on NYSIF's website at: www.nysif.com/procurement. It is the sole responsibility of the bidders to check the website for any amendments, clarifications or updates. All applicable amendment information must be incorporated into the firm's proposal. Failure to include this information in your proposal may result in the proposal being deemed non-responsive.
Proposals from responsible bidders are due 7/16/2025 by 2:00 p.m. EST. The calendar of events is detailed in the RFP.
Pursuant to State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between NYSIF personnel and a prospective bidder during the procurement process. Designated staff for this solicitation is Carly Zanotta & Jessica Oswald, NYSIF, 15 Computer Drive West, Albany NY 12205, contracts@nysif.com. Contacts made to other NYSIF personnel regarding this procurement may disqualify the prospective bidder and affect future procurements with governmental entities in the State of New York.
NYSIF is committed to achieving its goal of increasing opportunities for New York State Minority and Women's Business Enterprises (M/WBE) and Service-Disabled Veteran Owned Businesses (SDVOB). Any company that feels it may meet the state requirements for MWBE certification but has not done so already is also encouraged to visit the NYS Empire State Development website at https://www.esd.ny.gov/doing-business-ny/mwbe for more information. We encourage any firm that believes it meets the state requirements for SDVOB certification to visit The Division of Service-Disabled Veterans' Business Development within the NYS Office of General Services (OGS) at https://ogs.ny.gov/Veterans/.
Service-Disabled Veteran-Owned Set Aside: No
Total MWBE Participation Goals: 30%
Service-Disabled Veteran-Owned Business Contracting Goal: 6%
Due date:07/16/2025 2:00 PM
Contract term: 5 Years
County(ies): Erie
Location: Erie
Business entities awarded an identical or substantially similar procurement contract within the past five years:
Gilbert International, Inc.
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