FACILITIES MANAGEMENT SERVICES

South Carolina State University (SCSU) is seeking comprehensive Facilities Management Services through a Request for Proposal (RFP) issued by the State Fiscal Accountability Authority's Division of Procurement Services. The solicitation covers four core competencies: General Administration and Management, Maintenance and Operations, Energy and Utility Systems, and Planning/Design/Construction services for approximately 2 million square feet of campus facilities. The contractor will be responsible for managing all aspects of facilities operations, including staffing, supplies, equipment, and subcontractor management for services such as pest control, fire extinguisher service, water treatment, and waste management. Key objectives include maintaining APPA Level 2 standards for maintenance, custodial, and grounds services, with a requirement to have a qualified technician on campus 24/7. Proposals are due March 4, 2025, at 11:00 AM ET, with a pre-proposal conference scheduled for January 30, 2025, via Microsoft Teams and site visits available by appointment through January 28, 2025. The university anticipates an award announcement on April 4, 2025, with a contract term of one year and four potential one-year renewals, maximizing a potential five-year contract period from May 1, 2025, through April 30, 2030.

While no specific set-aside designations are explicitly mentioned, the RFP suggests a comprehensive approach to facilities management that could accommodate various types of organizations with robust facilities management capabilities. The contractor will be responsible for repairs up to $5,000, with repairs between $5,000-$10,000 billable to SCSU with prior approval. The university has experienced growth from 2,339 students in Fall 2020 to 3,041 in Fall 2024, with expectations of continued expansion that may impact service requirements. Although no precise budget is specified, the solicitation requires pricing to be submitted as a monthly fee inclusive of all costs, with an extended price calculated for the full 60-month term. The current cost structure includes subcontracted services such as pest control at $33,946/year, fire extinguisher service at $9,000/year, water treatment at $21,640/year, and waste management at $125,000/year. The RFP indicates the university is seeking innovative solutions and a contractor capable of supporting multiple ongoing construction and renovation projects while maintaining high-quality facilities management services.