The State Fiscal Accountability Authority (SFAA), Division of Procurement Services is soliciting grass maintenance services on behalf of Orangeburg-Calhoun Technical College for a one-year contract with two potential renewal options. The procurement covers comprehensive grass maintenance across approximately 28.62 acres divided into 13 designated areas, requiring weekly mowing services from April 1st through September 30th and monthly services from October 1st through March 31st. Specific service requirements include mowing, trimming, edging, and limited fence line herbicide application. Contractors must provide all necessary labor, tools, equipment, and transportation, with fixed pricing required for the entire contract period. The mandatory pre-bid conference and site visit is scheduled for January 30, 2025, at 10:30 AM ET, with questions due by February 3, 2025, at 11:00 AM ET. Bid submissions are due March 4, 2025, at 11:00 AM ET, with award posting expected on March 11, 2025. Evaluation will be based on the lowest responsible and responsive bidder, with the total annual price calculated by combining 26 weeks of weekly service and 6 months of monthly service pricing. The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain specific insurance requirements, including $1,000,000 in Commercial General Liability coverage per occurrence, Auto Liability insurance, and Workers' Compensation insurance as required by South Carolina law. Non-performance penalties will be strictly enforced, with $25 deductions for inadequate sidewalk cleaning, edging issues, or missed service periods. Work is restricted to Monday through Thursday from 7:00 AM to 6:00 PM and Friday from 7:00 AM to 2:00 PM, with no weekend work permitted. While specific budget ranges are not detailed, the contract includes provisions for pricing each of the 13 designated service areas separately, allowing for precise cost calculations. The contract term begins April 1, 2025, with potential extensions up to a maximum of three years, providing stability and predictability for the selected vendor.
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