Facilities Conditions Assesment

Fayetteville State University has issued Request for Proposal (RFP) #58-RFP250014 for a comprehensive Facilities Condition Assessment (FCA) covering ten specific campus buildings, including Hackley Hall, Harris Hall, Hood Hall, Joyner Hall, McCleod Hall, a New Residence Hall, Renaissance Hall, Smith Hall, University Place Apartments, and the Rudolph Jones Student Center. The procurement seeks a qualified firm to conduct a preliminary review of physical assets, with key objectives including identifying problems, assessing general costs, and noting potential construction defects across campus facilities. The assessment will involve document reviews, interviews, walk-through surveys of building systems, long-term cost analysis, and an accessibility assessment, with the ultimate goal of providing an opinion of costs to remedy physical deficiencies. Proposals are due on April 30, 2025, with a virtual public bid opening scheduled for the same day, and the contract will have an initial six-month term beginning either on the date of final contract execution or August 1, 2025. The evaluation will use a best value procurement method, with criteria weighted in order of importance: vendor qualifications, vendor experience, technical approach, references, and pricing.

The university prioritizes vendors with proven experience in higher education and does not impose specific set-aside designations for disadvantaged enterprises. While the RFP does not explicitly mandate HUB (Historically Underutilized Business) participation, vendors must complete supplemental vendor information forms that include HUB-related documentation. The solicitation indicates this will be an Agency-Specific Contract, with proposals to be submitted electronically via Bonfire, and the state reserves the right to negotiate with vendors or reject all offers. Although no specific budget range is explicitly stated, the comprehensive nature of the assessment across ten campus buildings suggests a substantial project scope. The assessment will not include routine maintenance items, detailed remedial plans, testing of materials, or engineering calculations, but will provide a qualitative review of the property and recommend any necessary further investigations. Vendors must submit several attachments, including customer reference forms, location of workers utilized, and financial condition certification, to be considered for the contract.