Facilitation and Analysis Services for the Third Assessment PRF74 CAT 2

The Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs is requesting quotes for facilitation and analysis services to support the Third Assessment of the Electric Vehicle Infrastructure Coordinating Council (EVICC), with quote responses due August 24, 2026 at 10:00 AM EST under solicitation BD-27-1042-ENV-ENV01-131715 (PRF74 CAT 2). Addendum 1 extended the original August 20 deadline and rescheduled the bidders' conference to August 4, 2026 at 11:00 AM EST via Microsoft Teams.

The contractor will manage assessment scope and development, conduct technical analysis including EV charger inventory and deployment forecasting, provide substantive input on assessment content, support interagency coordination, facilitate at least three public hearings, attend weekly staff meetings, and assist with administrative functions. The EVICC is required to submit the Third Assessment to the legislature by August 11, 2027. Key project milestones include scope discussion by September 2, 2026; draft outline by October 2026; public hearings in January 2027; final technical analysis by February 15, 2027; draft assessment release by April 15, 2027; and final assessment release by August 11, 2027. The assessment will prioritize nine topic areas including high-impact investment areas, medium and heavy-duty vehicle charging planning, grid resilience, and expanded municipal support resources.

The estimated procurement value is $450,000 on a rate-based, monthly-invoicing contract structure running September 1, 2026 through June 30, 2027, with one optional renewal year pending funding availability. Evaluation criteria weight completeness and clarity of approach at 35%, qualifications and team experience at 25%, price at 15%, and Supplier Diversity Plan (SDP) at 25%. Bidders must commit a minimum 1% of contract sales to SDO-certified diverse business enterprises or non-profit organizations. Questions are due August 7, 2026 at 5:00 PM EST; official answers are estimated for August 12, 2026. Oral presentations for selected bidders are estimated between August 28–31, 2026. Notification of the apparent successful bidder is estimated for September 3, 2026. Proposals are limited to transmittal letter (1 page), executive summary (1 page), narrative (6 pages), and cost proposal (2 pages), submitted via COMMBUYS, with disclosure of any artificial intelligence tool use and resumes for key personnel required.