Exterior Surfacing Products, Services, and Paving Solutions

Region 4 Education Service Center (ESC) is requesting proposals for exterior surfacing products, services, and paving solutions under a national Master Agreement through OMNIA Partners' cooperative purchasing program, with proposals due September 1, 2026 at 2:00 PM Central Time. The resulting contract will serve Region 4 ESC's seven-county footprint (47 public school districts and 43 open-enrollment charter schools representing more than 1.2 million students across 1,500 campuses) and be made available to public agencies nationwide through OMNIA Partners.

The scope encompasses concrete, asphalt, aggregate, athletic surfaces, curbs, sidewalks, and related repair, maintenance, and restoration services. Contractors may utilize the RSMeans Construction Procurement Catalog Unit Price Book when providing services and must provide a national coefficient for standard and non-standard hours if the UPB is used. Pricing must be submitted as not-to-exceed amounts that can be adjusted lower but not raised above the submitted rate. Cost-plus pricing as a primary structure is prohibited, and pricing must remain firm for at least one calendar year from proposal opening.

The estimated annual purchase volume is approximately $50 million. The initial contract term is three years with Region 4 ESC holding renewal options for up to two additional years, bringing the anticipated full term to five years. Board approval is expected December 15, 2026, with a contract effective date of January 1, 2027.

Evaluation criteria are weighted as purchase price (40%), quality of goods and services (15%), extent to which goods and services meet Region 4's needs (30%), total long-term cost (10%), vendor reputation (5%), and other factors including principal business location and Texas employment (not specifically weighted). A virtual non-mandatory pre-proposal conference is scheduled for July 28, 2026 at 10:00 AM CST via Zoom. Questions are due July 30, 2026. Proposals must be submitted exclusively through Region 4 ESC's Ion Wave procurement system. Region 4 ESC reserves the right to reject any or all proposals, award to multiple vendors, or cancel the contract for convenience with 30 days' written notice. No minimum volume is guaranteed.