Expanded learning opportunities program (“ELO-p”) management software services

Chula Vista Elementary School District's Purchasing Department is requesting proposals for Expanded Learning Opportunities Program (ELOP) Management Software Services to manage expanded learning programs across 50 school sites, with proposals due at 11:00 a.m. Pacific Time on October 27, 2026.

The scope encompasses a comprehensive software platform supporting program registration, scheduling, attendance tracking, student eligibility monitoring, compliance reporting, and related administrative functions in accordance with California Department of Education guidelines. The vendor must provide professional implementation, training, technical support, and maintenance services. Implementation must be completed by April 1, 2027, for operational readiness in the 2027-28 school year. Vendors must submit itemized pricing for all implementation, training, technical support, and maintenance services; configuration and modification costs will be evaluated based on industry experience.

The evaluation framework weights six criteria totaling 120 points: Platform Operability and Functionality (25 points), Integration with Other Systems (25 points), Staff Qualifications, Experience, and References (20 points), Cost (20 points), Addresses Criteria of RFP (15 points), and Interview Performance (15 points). Cost represents 20 points of the total evaluation score. Finalist interviews with demonstrations are scheduled for November 2, 2026. The District anticipates issuing a Notice of Intent to Award on November 5, 2026, with Board of Trustees approval on November 18, 2026.

Questions and Requests for Information must be submitted by 5:00 p.m. on October 20, 2026, through the District's PlanetBids vendor portal. The contract term extends from fiscal year 2026-27 through the completion of implementation with no automatic renewal provisions. The District reserves the right to reject proposals, select alternatives, cancel the RFP entirely, and negotiate terms, conditions, pricing, and methodology. No set-asides or specific contract value are identified in the source.