ExaGrid Hardware Re-Bid

The City of Pembroke Pines is requesting bids on ExaGrid backup hardware under IFB #TS-26-05, with bids due September 8, 2026 at 2:00 p.m. and questions due August 24. A 5% local preference applies to vendors maintaining documented permanent business locations in Pembroke Pines for a minimum of one year; a 2.5% preference applies to Broward County vendors meeting the same residence requirement. Additional 2.5% preferences are available for veteran-owned small businesses, minority-owned enterprises, and women-owned enterprises.

The scope is replacement of end-of-life backup infrastructure, consisting of one EX189-SEC disk array (raw capacity 432 terabytes, usable capacity 378 terabytes), two 10 Gigabit Ethernet dual-port SFP+ optical modules, and one year of 24/7 customer support and product maintenance. No substitutes or equivalent products are accepted — this is a single-source specification.

The estimated project cost is $350,000. The contract runs for an initial one-year period with no renewal options. Bid opening occurs at 2:30 p.m. on September 8 at the Charles F. Dodge City Center/City Hall Administration Building, with virtual attendance available via Cisco Webex. The City does not require proposal security, payment bonds, or performance bonds. Pricing must be submitted electronically through the City's OpenGov e-Procurement portal with unit costs and total costs for each line item. Award will be made to the most responsive and responsible bidder. Vendors must provide proof of insurance compliance, drug-free workplace certification, sworn statements regarding public entity crimes, E-Verify registration, non-collusive affidavits, human trafficking certifications, and PaymentWorks platform registration.