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Event Planning Services for 2025 Golden Bus Awards

Solicitation # 1122025RFPL
Posted 9/30/25, 3:28 PM
No Updates
Due 11/5/25, 2:00 PM
State
Ohio
Source
View
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The Southwest Ohio Regional Transit Authority (SORTA), located in Hamilton County, Ohio, is seeking event planning services for its annual Golden Bus Awards, scheduled for March 6, 2026, at the Cincinnati Museum Center. This procurement (#112-2025RFPL) requires a comprehensive event planning vendor to manage a formal awards banquet for approximately 375 guests, recognizing employees across seven award categories. The evaluation will be conducted using a point-based system with three primary categories: Project Approach (450 points, 45%), Firm and Staffing Qualifications (325 points, 32.5%), and Price (225 points, 22.5%). Key procurement dates include a solicitation release on September 30, 2025, a non-mandatory pre-proposal meeting on October 6, 2025, a deadline for questions on October 15, 2025, and proposal submissions due by November 5, 2025, at 2:00 pm. Vendors must provide a detailed, all-inclusive pricing breakdown and demonstrate expertise in managing large-scale, formal corporate recognition events.

SORTA has established a MetroMAX Small Business Participation Plan that encourages diversity and inclusion, though no formal small business participation goal is specified for this particular solicitation. The contract is designated as "Upon Completion" with SORTA reserving the right to select the most advantageous proposal. While specific budget ranges are not explicitly stated, the comprehensive nature of the required services and the event's scale suggest a moderate-sized contract. Vendors will need to provide comprehensive event planning services, potentially integrating with the Cincinnati Museum Center's existing catering and event infrastructure. The procurement appears open to qualified event planning firms with demonstrated experience in corporate event management, with no explicit restrictions on vendor type beyond the implied requirement of professional event planning capabilities.

Generated 9/30/25, 7:16 PM