The Southwest Ohio Regional Transit Authority (SORTA) is leading a cooperative purchasing initiative for promotional items through the Cincinnati Metro Purchasing Alliance (CMPA), seeking a three-year master agreement with a one-year base term and two optional one-year extensions. The procurement covers a comprehensive catalog of promotional merchandise including printed pens, notebooks, coolers, water bottles, polo shirts, padfolios, backpacks, scarves, and socks. Proposers will be evaluated using a 1,050-point system that includes project approach (500 points), firm and staffing qualifications (300 points), pricing (200 points), and small business utilization (50 points). The RFP was released on August 18, 2025, with a pre-proposal meeting scheduled for August 28, 2025, via Microsoft Teams. Key deadlines include September 5, 2025, for submitting questions, and the proposal submission deadline is September 26, 2025, at 3:00 pm. Evaluation criteria will assess proposers' catalog of items, ordering system, order processing and delivery capabilities, review mechanisms, customer service, and vendor-managed inventory options. The procurement is designed for governmental, educational, and non-profit entities, with participating agencies including Cincinnati Public Schools and Hamilton County, Ohio. While specific set-aside designations are not explicitly detailed, the RFP emphasizes small business utilization with 50 points allocated to this criterion. Vendors must propose an all-inclusive pricing structure with discounts from catalog pricing and be prepared to provide volume discount levels and order quantity thresholds. The contract includes a mandatory two percent administrative fee on total sales, which will be collected by BESPOKE on behalf of CMPA. Successful vendors will be required to provide monthly sales reports by the 15th of each month, detailing sales quantities, participating entities, and total sales value. Although specific budget ranges are not provided, the cooperative purchasing model suggests potential for significant transaction volumes across multiple participating agencies, with pricing to be delivered FOB to participating entities.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
General_Terms_and_Conditions.pdf | 300KB | 8/12/25 | ||
Promotional_Items_(Addendum_#2_Revision).pdf | 304KB | 8/26/25 | ||
CMPA_Terms_and_Conditions.pdf | 2MB | 8/19/25 |