Event Management & Registration System (Rebid)

Closed State & local contract opportunity Posted

Solicitation number
2138029
State
New York
Responses due

Opportunity facts

Jurisdiction
Points of contact

Updated .

About this opportunity

Written by GovTribe AI ·

SUNY Upstate Medical University is requesting sealed bids for an event management and registration system under RFP S-1619, with proposals due September 23, 2026 at 2:00 PM ET and questions due September 1, 2026 at 4:00 PM ET. This is a rebid; prior awardees include Cvent and EventsAir Service.

Vendors must meet all minimum bidder qualifications and technical requirements specified in Section 3A of the RFP document. The RFP is available at http://www.upstate.edu/bid/ under Public Bids.

New York State Small Business Enterprises (SBEs) and businesses certified under Article 15-A of the NYS Executive Law and Article 3 of the New York State Veterans Service Law are encouraged to submit.

This procurement is subject to NYS Finance Law 139-j & -k (Lobbying Law) and falls within a restricted procurement period effective immediately through final contract execution. Vendors may contact only the designated individuals listed in the RFP document; unauthorized contact can result in contract rejection or debarment from other NYS agency work. Technical questions about document access should be directed to the contacts listed in the advertisement.

Opportunity text

As posted by the source.

UPDATES: 09/09/2026 - ADDENDUM #1 TO THE RFP HAS BEEN PUBLISHED. --------------------------------------- SUNY UPSTATE MEDICAL UNIVERSITY ("UPSTATE") IS SEEKING SEALED BIDS FROM QUALIFIED VENDORS FOR THE PROVISION OF AN EVENT MANAGEMENT & REGISTRATION SYSTEM. Complete requirements and specifications are described in Request for Proposal ("RFP") S-1619 which is available on Upstate's website: http://www.upstate.edu/bid/, and by clicking on Public Bids. The vendor must be able to meet all of the minimum bidder qualifications listed in section 3A, Minimum Bidder Qualifications & Technical Requirements of the RFP document. The vendor must also review, understand and accept all the terms and conditions in the RFP. Questions and requests for clarification are due on Tuesday, September 1, 2026, at 4:00 PM ET. Proposals are due Wednesday, September 23, 2026, at 2:00 PM ET. In accordance with New York State ("NYS") Lobbying Law §139 requirements, effective immediately, this procurement is in a "Restricted Procurement Period." This restricted period will be in effect until an award for this product and/or service has been fully executed. As this procurement is subject to NYS Finance Law §139 -j & -k, also referred to as the Lobbying Law, vendors are cautioned that the only permissible contact for this procurement is the individual(s) listed in this advertisement and in the RFP document. Failure to comply with this requirement can range from no contract to debarment from doing business with other NYS agency. Please refer to the OGS website at https://ogs.ny.gov/acpl/procurement-lobbying-law for more information on the Lobbying Law. NYS Small Businesses and businesses certified pursuant to Article 15-A of the NYS Executive Law and Article 3 of the New York State Veterans Service Law are encouraged to submit bids. If you have any technical problems accessing the documents online, please e-mail the designated contacts listed on this advertisement. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Cvent, EventsAir Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00%

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