Essential Employee Cards

The State of Ohio Department of Administrative Services, specifically the General Services Division's Print Procurement unit, is seeking bids for Essential Employee Cards on behalf of the Ohio Lottery Commission. The procurement involves producing 200 identification cards with precise specifications: 30 mil thickness, measuring 3.375" x 2.125", featuring two-sided printing with four-color process on the front and one-color black ink on the back. These cards are designed as essential employee identification documents authorized for use during public safety emergencies, complying with Ohio Administrative Code 123:1-46-01 and State of Ohio Administrative Policy HR-11. Bidders can use either white 30 mil PVC plastic or 10 mil Teslin with a 10 mil clear matte finish laminate. The cards must have rounded corners, a matte finish, and no bleeds. The bid (SRC0000035326) was issued on November 17, 2025, with a bid opening date of November 21, 2025, and a requested delivery date of December 9, 2025, or earlier. Vendors must submit pricing through the OhioBuys portal and are required to bid on all items to remain eligible.

There are no specific set-aside designations mentioned in the documentation for disadvantaged enterprises or minority-owned businesses. Bidders must complete an Affirmation and Disclosure Form confirming compliance with executive orders regarding offshore services, data location restrictions, and prohibitions on Russian institutions. The procurement process requires vendors to submit an exact color match proof to Mike Bycko at the Ohio Lottery Commission Graphics Department for approval, and the successful bidder will receive PDF artwork via email. Upon award, the contractor must coordinate delivery logistics by contacting the Ohio Lottery Warehouse to schedule a delivery appointment. While no specific budget range is disclosed, vendors must ensure unit prices do not exceed three decimal places, with additional digits being dropped during evaluation. Questions or clarifications should be directed to Tim Riley at tim.riley@das.ohio.gov, and all bidding instructions, terms, and conditions are incorporated by reference through standard terms dated 3/31/2025.